Whether your company uses traditional or online accounting services, accounting is a crucial aspect that pencils the results and success of the company. These numbers, while not always exciting, helps to steer your company in the right direction with data and analytics.
With the rise of online accounting firms in the market, let’s deep-dive on the differences of online accounting services for small business and traditional accounting methods.
Traditional Accounting Methods
Time is money – when it comes to traditional account methods, many man hours are wasted on keying data into accounting software via a computer. Employees have to get documents authorised and vetted manually, often relying on physical copies before transferring these data into a centralised software system. This process is time-consuming and requires high effort, while also increasing the potential of human errors, leading to discrepancies in numbers.
As accounting software with full features are often very expensive, coupled with its annual maintenance cost and the cost of hiring in-house accountants, makes these old school methods a costly accounting solution. In addition, there is a possibility of data breaches if the device security is weak. Beyond security, data loss is very much another possibility with laptop or machine downtime and server malfunctions. This will affect business productivity, while being a cost-inefficient way to do the numbers.
Accountants engaged to audit your company’s records means there is a need for onsite auditing in your office. As auditing is a long and tedious process, time and effort will be needed to share transaction details and adhering to requests for physical paper documents. These are additional costs to the company.
Online Accounting Services
On the flip side, cloud accounting takes care of all your IT needs easily as data is stored and secured in well-managed data centres and maintained by professionals. One of the key concerns of online accounting services could be a lack of features to perform your company’s diverse accounting tasks. Not to worry, online accounting firms have software that are feature-rich, from invoicing, direct payments, to budgeting. These are tools that every major MNC frequently adopt and now made available to your business.
The online accounting platform also provides greater internal control where you can set access rights to selected employees. As all information and data are stored in the cloud, you can access these data from anywhere at any time, even on your mobile devices, as long as you have an active Internet connection. Your access to real-time data can help to accelerate strategic business decisions, ultimately streamlining processes.
The accounting service is now seamless, as your accountant can now perform their duties without the need to travel or schedule site visits. You can address their questions and queries at any time, allocating your valuable time for higher priority tasks. As all accounting services are done online, you can go paperless and do your part in tackling paper wastage.
The best part of online accounting services for small businesses is its scalability factor – you can pick and choose from a diverse list of industry-leading features for a customised solution that meets your business needs.
New Technologies for a Digitalised World
As we move towards digitalisation, it has become more apparent that online account services like Myco are the way forward for small businesses. Not only there will be cost efficiency, but the time also saved from traditional accounting methods can be optimised for better resource allocation to drive business productivity.
Make the switch from traditional accounting methods to online accounting services for small businesses today! Find out more about our online accounting services here.